These options are shown in the "Actions" section in the "Contact" tab.
#Outlook 2019 software
One option with Outlook compared to other email software is the stylized content that you can create to make each part of your client experience customized with your own colors, fonts, images and layouts.Īfter you create a contact, you have a few options. You can create an image with stylized fonts and text.
Using a business card, you can create a much more customized entry for your contact. Click the "Business Card" button a window opens. Notice in the "Options" section that you can create a business card. In the "Tags" section, you can set a category for a contact and set it as a private entry. A few of them are important when you work with an address book. Notice that you also have a "Notes" section, so you can type any notes associated with the contact.Ībove the form you'll notice several menu options. The email entry is where you add the contact's email address, and it's this address that Outlook uses to send email when you choose this contact as a recipient.Īny information that you add in this form will be stored for future use. You should add a name to the contact, so that you can reference and find the contact when you create an emails in the future. The amount of information you add is optional. Click the "New Contact" option and a window displays where you can add a new entry. Clicking "New Contact" will open a window where you can create a new contact for your address book. Choosing "New Contact Group" will open a window where you can create a group. Outlook address books provide a way to group contracts. To add a contact, click the "File" menu item and select "New Entry." A window opens where you choose to create a new contact or a new contact group. This feature makes it faster to find your contact when you know the contact's name but can't remember the email address. The search feature lets you find a contact by name. For instance, you might have one email account at work, but you have an address book for business contacts and one for personal contacts. This allows you to keep contacts separate from others. These address books usually link to email accounts, but you can configure several address books with your accounts. Because you can have several accounts configured with Outlook, you can also have several address books configured. When you create a contact, you must choose the address book to store it. The "Address Book" dropdown displays each address book configured in Outlook. The above image only shows one contact, but you'll see several when you add contacts. When you open the address book, a list of contacts is shown in alphabetical order. Outlook's address book is simple, so you don't see many options in this window. Interested in learning more? Why not take an online Outlook 2019 course?Ĭlick the "Address Book" button to open the address book. The "Filter Email" dropdown will display options to filter email by a specified criterion, but it's unrelated to your address book. Clicking the "Address Book" button will open it. The "Search People" option will search for a specific entry. This category has two options related to the address book. The button to open the address book is found in the "Find" menu in the "Home" tab. With the address book added, you can now add, view and delete entries. In the first window, select "Additional Address Books" and click "Next." In the next window, click "Outlook Address Book" and then click "Next." A popup will tell you that you must restart Outlook, so close and restart the application. Click "New" and a window opens that will guide you through the steps of creating a new address book. In the image above, no address books exist, so we must create one. (Address Book configurations in Outlook settings)Ĭlick the "Address Books" tab and any configured and saved address books will display. Click "Account Settings" in the dropdown and your Outlook settings window displays. In the "Info" section of this page, you'll find the "Account Settings" button. The settings to create a new address book are in the Outlook settings.Ĭlick the "File" tab. You must create your own that is then stored on your local computer. When you configure Outlook to work with an outside email service such as Gmail, only the account is configured with no address book. Unless you're using a corporate account that uses Microsoft Exchange server, you need to create an address book before you can add any contact entries. The term contact list and address books are used interchangeably in the email world. Outlook calls its contact list an address book.
An email application wouldn't be complete without the ability to store contacts.
0 kommentar(er)
